Of all the expenses entailed in fleet operations, fuel is typically the most substantial and challenging to control. Fuelman Fuel Cards offer a practical solution to this challenge.
This article explores the unique benefits of the Fuelman Fuel Card and how it can streamline operations, improve financial oversight, and offer significant savings for commercial business fleets.
How do fleet fuel cards work?
The best fleet fuel cards, like the Fuelman Fuel Card, function similarly to traditional credit cards but are specifically designed to manage the fuel and maintenance expenses associated with a fleet of vehicles. They can be issued to each driver in the fleet, who can then use them to pay for fuel and vehicle-related expenses.
Here’s a more detailed breakdown of how they work:
- Issuance: Fleet fuel cards are issued to a business that operates a fleet of vehicles. Each driver within the fleet can be given their own card.
- Use: Drivers use these cards to pay for fuel and sometimes maintenance services for their respective vehicles. This might take place at specific network gas stations that accept your card.
- Control: The fleet manager can set specific controls on each card. For instance, they can limit the types of purchases a driver can make (such as fuel-only), the total amount they can spend, or even the times of day they can make purchases. This helps prevent misuse and unauthorized purchases.
- Tracking and reporting: When a purchase is made with a fleet fuel card, the transaction details are recorded. This typically includes the date, time, location, and amount of each purchase. The data is then compiled into reports, which fleet managers can use to monitor spending, track vehicle efficiency, and analyze driver behavior.
- Billing and payment: At the end of each billing cycle, the business is responsible for paying the balance on the fleet fuel cards. Some cards, like the Fuelman Fuel Card, offer rebates on fuel purchases that can help offset these costs.
By consolidating maintenance and fuel expenses into a single account, fleet fuel cards help simplify bookkeeping, provide greater transparency and control over spending. They also may offer significant savings through discounts and rebates.
Who can use the Fuelman Fuel Card?
The Fuelman Fuel Card can be used by any businesses that manage fleet vehicles. This card is specifically designed to control costs and provide customization options to fit specific needs, ensuring that the money is spent exclusively on fuel for the fleet. It offers valuable rebates on gas and diesel fuel with every fill-up.
If your organization meets one or more of the following criteria, Fuelman Fuel Cards may benefit you:
- Employs multiple drivers
- Struggles with handling numerous receipts and reports
- Lacks transparency on drivers’ expenses
- Has drivers traveling more than necessary to refill vehicles
- Experiences high driver turnover
Benefits of the Fuelman Fuel Card
The Fuelman Fuel Card offers several benefits to businesses and government entities operating fleet vehicles. Some of the main ones include:
- Reduction in fraud: The use of fleet cards reduces the risk of fraud and misuse, as all transactions are tracked, and custom controls can be put in place.
- Cost control: The Fuelman Fuel Card allows fleet managers to set custom controls on each card, such as purchase limits and permissible types of purchases (like fuel only). This ensures the money is only spent where it’s intended and helps prevent unauthorized transactions.
- Simplified record keeping: With the Fuelman Fuel Card, all fuel purchases are automatically tracked and recorded. This eliminates the need to collect and manage physical receipts and reduces the administrative burden of managing expenses.
- Increased visibility: Fleet managers can receive detailed reports about when, where, and how much each driver spends on fuel. This improves transparency, helps identify any unusual or unauthorized behavior, and can aid in identifying areas of inefficiency that could be improved.
- Savings: The Fuelman Fuel Card offers market-leading rebates on gas and diesel fuel purchases. This can result in significant savings over time, especially for larger fleets.
- Convenience: The card is widely accepted at gas stations, making it easy for drivers to fill up wherever they are.
Overall, a Fuelman Fuel Card can be an effective tool for businesses and government entities looking to streamline their fleet management, reduce costs, and gain better insight into their operations.
Which Fuelman Fuel Card is best for you?
Fuelman offers three types of fuel cards to meet your fleet’s unique needs.
Fuelman Mixed Fleet Card
The Mixed Fleet Card is for commercial fleets that use both unleaded and diesel fuel. Fuelman offers Basic, Pro, and Enterprise plans, each of which saves mixed fleets $0.08 per gallon at more than 50,000 in-network locations.
Basic plan
The Basic package costs $25 per month for all the fuel cards your business needs, and comes with the following features:
- 24/7 customer service
- Detailed fuel and tax reporting
- 24/7 roadside assistance
- Real-time fraud monitoring and alerts
Businesses earn one reward point per eligible gallon to redeem gift cards, merchandise, and more. And for an additional fee, you can also enroll in the Fuelman maintenance management and payment program.
Pro plan
The Pro package costs $49 per month for all fuel cards, and in addition to the features included with the Basic package, offers the following:
- Customizable dashboards and data visualizations
- All-in-one maintenance management and payment program at no additional fee
- Enhanced fraud loss coverage of up to $25K per year
Under the Pro plan, businesses earn one reward point per eligible gallon to redeem gift cards, merchandise, and more.
Enterprise plan
For $99 per month, Enterprise plan cardholders enjoy the same advantages offered under the Basic and Pro plans, along with these additional benefits:
- A dedicated account management team
- Enhanced trend reporting and alerts
- Two reward points per eligible gallon to redeem gift cards, merchandise, and more
Fuelman Diesel Fuel Card
The Diesel Fuel Card is designed for all-diesel vehicle fleets looking for deep discounts. In fact, you can save $0.12 on every gallon of diesel fuel at Fuelman’s 50,000+ in-network fueling locations.
The Diesel card comes with Basic, Pro and Enterprise plans that are identical to those under the Mixed Fleet card:
Basic plan
The Basic package costs $25 per month for all the fuel cards your business needs, and comes with the following features:
- 24/7 customer service
- Detailed fuel and tax reporting
- 24/7 roadside assistance
- Real-time fraud monitoring and alerts
Businesses earn one reward point per eligible gallon to redeem gift cards, merchandise, and more. And for an additional fee, you can also enroll in the Fuelman maintenance management and payment program.
Pro plan
The Pro package costs $49 per month for all fuel cards, and in addition to the features included with the Basic package, offers the following:
- Customizable dashboards and data visualizations
- All-in-one maintenance management and payment program at no additional fee
- Enhanced fraud loss coverage of up to $25K per year
Under the Pro plan, businesses earn one reward point per eligible gallon to redeem gift cards, merchandise, and more.
Enterprise plan
For $99 per month, Enterprise plan cardholders enjoy the same advantages offered under the Basic and Pro plans, along with these additional benefits:
- A dedicated account management team
- Enhanced trend reporting and alerts
- Two reward points per eligible gallon to redeem gift cards, merchandise, and more
Fuelman Mastercard
The last of the three Fuelman fuel cards in the Fuelman Mastercard is designed for businesses seeking to increase fleet sustainability and need universal acceptance. It costs $49 per month to fuel anywhere Mastercard is taken, plus $0.05 per gallon to offset tailpipe emissions.
The Fuelman Mastercard features the following:
- Detailed fuel and tax reporting
- Customizable spend dashboards and reports
- Maintenance service payments anywhere Mastercard is accepted
- Alerts for potentially fraudulent transactions
- Fraud loss coverage, up to $25k per year
- Pays for electric vehicle charging
- Earns one point per eligible gallon to redeem for prepaid cards
- Improved driver retention with the driver cash back program
Discover the advantages of a Fuelman Fleet Card
Regardless of which kind of fleet your business operates, you’ll likely benefit from all the advantages of a Fuelman Fleet Card. With robust fraud prevention capabilities, strong expense tracking and controls, and 24/7 customer service availability, Fuelman helps fleet managers keep their operations going in the right direction.
FAQ
Software for fleet management provides a centralized platform to monitor, manage, and optimize operations. Fleet management technologies can track vehicle locations, schedule maintenance, manage fuel consumption, and improve driver performance.
Yes, fleet vehicle fuel cards can simplify tax reporting by providing detailed transaction data. The information may then be used to claim fuel tax credits or track fuel expenses for tax deductions. Always consult with a tax professional to ensure accurate reporting and compliance.
While both purchase fuel, fleet cards are specifically designed for businesses with fleets. They offer more comprehensive features to help manage and optimize fuel and vehicle-related expenses, including streamlined tracking and business reporting.
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