The trucking industry is undergoing a digital transformation, with cutting-edge software enhancing operational efficiency, safety measures, and overall transparency. Today’s top fleet management providers offer comprehensive platforms that grant fleet managers unparalleled insight and control over various aspects, including assets, driver performance, fuel costs, and maintenance schedules.
This piece delves into several state-of-the-art truck fleet management systems (FMS) that leverage the latest technological advancements. Discover which systems can help reduce costs and streamline operations for trucking fleets.
When you’re finished reading, be sure to explore the other installments in our ‘Trucking fleet management tools’ series for more insights.
- 6 signs that it’s time to upgrade your trucking fleet management tools
- Guide to finding fleet trucking software that helps pay for itself
- Most advanced truck fleet management software options
Quicklook: 8 most advanced truck fleet management software options
- Best for overall fleet optimization: Trimble
- Best for implementation: Loadsmart
- Best for flexibility: Rose Rocket
- Best for small- to mid-sized fleet management: Truckbase
- Best for brokers: Trucker Tools
- Best for driver management features: Motive
- Best for data and analytics: Samsara
- Best for large fleets: Verizon Connect
What is fleet management?
Fleet management refers to the administration and coordination of a company’s vehicle fleet. This typically includes:
- Vehicle tracking and monitoring
- Maintenance scheduling and management
- Driver management and safety
- Fuel management
- Route optimization
- Regulatory compliance
- Asset utilization and efficiency improvement
- Cost control and budget management
Fleet management is crucial for businesses that rely on vehicles for their operations. These may include trucking companies, delivery services, taxi companies, and others. The goal is to improve efficiency, reduce costs, ensure safety, and maximize the productivity of the fleet.
Modern fleet management often leverages software and telematics systems to provide real-time data and analytics, helping managers make informed decisions and optimize their operations.
What are the most modern fleet management technologies?
Some of the most modern and advanced fleet management technologies in 2025 include:
- Telematics and AI-powered analytics: Advanced telematics now integrate AI for real-time data insights that enhance fuel efficiency, reduce downtime, and optimize routing.
- Autonomous vehicle technology: With Level 4 autonomy now in pilot stages, autonomous driving technology is expanding in fleet applications, especially for long-haul trucking.
- Electric and sustainable fleet solutions: As companies transition to sustainable fleets, electric vehicle (EV) fleet management platforms are rising in importance. These systems monitor battery health and charging needs, helping fleet managers optimize charging schedules and route planning.
- 5G connectivity and edge computing: 5G-enabled fleet technologies support ultra-fast data transfer, enabling real-time vehicle monitoring and faster decision-making. Paired with edge computing, data can be processed directly on devices, reducing latency and enhancing responsiveness for critical operations.
- Blockchain for secure data and transactions: Blockchain technology is being used for secure tracking of vehicle maintenance, fuel transactions, and regulatory compliance. It offers a decentralized ledger for transparent data sharing, helping reduce fraud and enhance accountability across fleet operations.
By ensuring that supporting their supporting technologies remain current, fleet managers enable more efficient, safe, and environmentally friendly operations.
Most advanced software for fleet management
The following trucking fleet management software companies are widely recognized as innovative industry leaders:
Trimble
Trimble’s fleet management technology provides a comprehensive platform that integrates truck fleet maintenance, driver safety and compliance tools with tax reporting, accounting integrations, and other back-office functions. With a focus on advanced trucking fleet analytics and modeling capabilities, managers gain unprecedented visibility and control for overall optimization. Additionally, Trimble utilizes real time GPS tracking data and algorithms to ensure on-time deliveries across entire fleets of trucks. This allows managers to improve asset utilization, increase productivity, and balance workloads across their corporate fleet management programs.
Best for: Overall fleet optimization
Features
- Fuel price tracking
- System alerts
- Geofencing
- Positive fleet GPS tracking reviews
Benefits
- Real-time vehicle tracking
- Reduce driver error with live tracking and feedback
- IFTA fuel tax data
- Driver vehicle inspection reports (DVIR)
- Fuel use reporting and analysis
- Engine status reports
Disadvantages
- Learning curve required to enjoy full benefits
- Slow load times reported
Pricing: Schedule a demo to learn more
Loadsmart
Loadsmart revolutionizes logistics with cutting-edge tech and transportation services for optimized freight spend, efficiency, and service quality. ShipperGuide TMS is Loadsmart’s user-friendly platform best known for its quick implementation and little need for prior knowledge or advanced skills.
The platform enables shippers to plan, procure, and execute shipments across all modes. It also includes end-to-end visibility, carrier selection, routing, pricing negotiations, and real-time price comparisons for choosing the lowest-cost carriers without compromising service. Loadsmart Managed Transportation services can be brought in to fill any advanced gaps a potential customer sees in the technology offering.
Best for: Implementation
Features
- Procure
- RFPs and mini-bids
- Award scenarios
- Real-time carrier bids
- Spot bids
- Plan
- Routing guide
- Rate benchmarking
- Mode optimization
- Carrier selection
- Execute
- Tender shipments
- Tracking and visibility
- Appointment scheduling
- Document generation
- Settle
- Accessorial charges
- Audit and dispute
- Document management
- Carrier payment
- Analyze
- Real-time data
- Performance monitor (coming soon)
- Customizable reports
- Carrier scorecards
Benefits
- 35% of savings per lane with live market benchmarking
- 83% reduction in time on rate procurement activities
- Onboard your entire team in 60 minutes
- Easy to use for even the least tech-savvy people on your team
Disadvantages: May not have all the advanced functionality of a Tier 1 TMS
Pricing
- No activation fee
- Based on the total freight executed in the platform
Rose Rocket
Rose Rocket’s platform is the ultimate solution tailored for the most unique and intricate transportation businesses. Designed to adapt to the individuality of your operations, it offers customization right from the start — allowing you to create workflows, tools, and widgets that seamlessly evolve with your changing business dynamics. The platform features include custom panels and templates, as well as order automation to streamline your business’ efficiency.
Rose Rocket’s fleet manager software stands out as the choice for those seeking a fully customizable solution without the complexity that often comes with it.
Best for: Flexibility
Features
- Historical lane data algorithms
- Dwell time reporting
- BI tools for evaluating profitable regions/customers
- Uses AI and machine learning algorithms to analyze trucking market data
- Ingests and evaluates historical carrier rate data
- Assesses trucking freight rates, volumes, equipment lanes, driver networks
- Full trucking & logistics platform suite
Benefits
- Increases revenue per mile through better truck lane planning
- Reduces empty miles and backhaul costs
- Real time margin insights
- Improves lane utilization and carrier network optimization
Disadvantages
- Requires training for full value realization
- Requires extensive fleet truck service data to ensure algorithms are trained well
Pricing: Try it for free here
Truckbase
Truckbase lets small trucking companies grow their fleets without increasing complexity. Their vehicle fleet software is affordably priced for smaller trucking companies looking for a simple, easy TMS to automate their back-office.
Manage dispatching without any excess data entry. Automate load building and dispatch with a PDF importer, send to drivers via text, and let drivers upload BOLs directly with integrated mobile scanning. Use instant invoicing and financial reporting tools to improve cash flow. Build trust with drivers with simple driver settlements without extra hassle or data entry.
Best for: Ease of use
Features
- Mobile app for driver schedules and document uploads
- Customized solutions
- AI-powered load creation
Benefits
- Suitable for small fleets and can scale with your growing operations
- Dedicated account manager for onboarding and support
Disadvantages: No transparent pricing
Pricing: Contact Truckbase for details
Trucker Tools
Trucker Tools TMS gives freight brokers an integrated command center for managing shipments, with its smart load-tracking platform providing complete real-time visibility and data-driven insights across all dispatch operations. By syncing predictive ETAs with real-world GPS pings from drivers via the Trucker Tools mobile app, brokers can eliminate information gaps and proactively notify customers of potential delays or exceptions. This end-to-end visibility enables brokers to deliver transparency and mitigate shipment disruptions that erode customer trust.
Best for: Freight brokers
Features
- Real-time load tracking
- Automated load-matching
- Mobile driver apps
- Integrated smart capacity prediction
- Customizable analytics and alerts
- ELD compliance monitoring
Benefits
- Increased shipment visibility
- Improved truck fleet services resource planning
- Enhanced customer service
- More efficient dispatcher operations
- Identify growth opportunities
- Scale without adding fleet management jobs
Disadvantages: Mostly truckload focus
Price: Variable pricing with a free demo
Motive
Motive has one of the best platforms for driver management, and is dedicated to helping the freight industry improve safety, productivity and profitability. It integrates an electronic GPS for truckers with an electronic logbook so you know where your fleet is at all times. Use the power of AI to automate driver coaching and customize in-house safety scoring. Operate your fleet trucking company more efficiently and build better communication with drivers through Motive fleet management software.
Best for: Driver management features
Features
- AI-assisted, real-time safety warnings for drivers
- Automated driver coaching
- Virtual geofenced parameters aid in vehicle and cargo theft recovery
- Real-time GPS fleet tracking and location history records prevent unauthorized vehicle use
- Fuel monitoring
- Dashboard view for fleet tracking
Benefits
- Improved safety compliance across entire fleet of trucks
- Reduced fuel usage
- Safer roads
- Decreased coaching time for safety managers
- Improved fleet trucking risk management
Disadvantages: Issues with freezing apps or getting stuck in drive mode
Pricing: Free trial; contact Motive for details
Samsara
Samsara is a cloud-based fleet management tool that offers modular solutions for tracking, video-based safety, electronic logging, dispatching, and more. It provides real-time GPS tracking and dash cams with AI to monitor vehicle and driver safety. With flexible APIs, it works across mobile and desktop to give managers insights needed to reduce costs and risks for their fleet. Furthermore, Samsara’s open cloud enterprise fleet management platform integrates IoT data from trucks with analytics and apps to optimize routing, efficiency and compliance.
Best for: Data and analytics
Features
- Maintenance tracking for fleet trucks
- Route planning
- Fuel management
- Delivery scheduling and management
- Trailer location tracking
- Dash cams
- Real-time vehicle diagnostics
- ELD compliance
Benefits
- Excellent value
- Strong functionality
- Great customer support
- Easy to use
Disadvantages
- Some fleet managers report bugs, but customer service is responsive
- When new updates are released, app may slow down for a few days
Pricing: Complete a company questionnaire and schedule a demo to learn more
Verizon Connect
Verizon Connect combines fleet tracking, ELD compliance, safety cameras, fuel cards, and other premium transportation capabilities in one customizable interface. Its software for fleet management offers a real-time, complete view of daily large fleet operations. With features aimed to help reduce costs, increase productivity and stay on top of vehicle maintenance, their vehicle fleet software can be a one-stop solution for large fleets. It also includes an easy-to-use app and integrations.
Best for: Comprehensive features for large fleets
Features
- Mobile app can be used for driver communication
- Maintenance notifications
- Diagnostic trouble code (DTC) alerts
- Syncs across multiple languages and time zones
- Custom access and security levels
- Works with custom workflow scripts
Benefits
- Alerts for inefficient or unsafe driving behaviors
- Easy-to-use app
- Prefilled checklists for vehicle inspections
- Dash cam connection for added security
- Fuel consumption monitoring
Disadvantages: Lack of pricing transparency
Pricing: Contact Verizon for a customized fleet management system quote
Fleet management vs. fleet optimization
While they share similarities, fleet optimization is a different concept than fleet management. Fleet management entails processes that inform managers where the vehicles in a fleet are, what they’re doing, and how long they’re present at a site.
Fleet optimization focuses on maximizing the vehicles in a fleet, making sure they’re being used as efficiently and as effectively as possible. This can help managers make informed fleet management decisions that have lasting positive effects on an organization. Additionally, proper optimization can help set fleet management standards and policies moving forward.
Step up your fleet vehicle management approach
If you follow the latest trends in fleet management, you already understand the importance of advanced technologies in remaining competitive. You can’t go wrong with any of the fleet management solutions on this list, but ultimately the best fleet management software depends on your unique needs. Ask trusted peers for recommendations and read fleet manager software reviews before deciding.
FAQ
Vehicle fleet management software is technology that helps companies track locations, driver behaviors, fuel use, and vehicle performance. Top software for fleet management offers routing, mapping, maintenance records, expense tracking, and compliance management via desktop and mobile.
Pricing varies widely based on the number of vehicles and specific features included. Basic GPS fleet management starts around $20 per vehicle per month, going up to over $100 per vehicle for an enterprise-level transportation management system.
Managing a truck fleet involves using a combination of on-board tracking devices and fleet management softwares to monitor data. Advanced routing algorithms optimize routes and capacity, and integrations enable managers to coordinate with supply chain partners.
ERP fleet management combines traditional Enterprise Resource Planning software with specialized fleet operations tools, creating an integrated system that handles everything from vehicle maintenance and fuel costs to driver scheduling and compliance tracking.