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Best software solutions for small fleet management

Navigating the challenges of small fleet management requires more than just skilled personnel and well-maintained vehicles. It also demands the right software tools.

In this article, we’ll explore the best trucking software solutions specifically tailored to meet the unique needs of small fleet managers. Whether you’re looking to optimize routes, manage maintenance schedules, or improve driver safety, there’s a software solution designed to make your life easier.

Quicklook: Best software for trucking companies with small fleets

  • Best for ease of use: Truckbase 
  • Best for scalability: Samsara
  • Best for driver management: Motive
  • Best for regulatory compliance: Geotab
  • Best for affordability: Linxup

5 best small fleet management software solutions



Truckbase lets small trucking companies grow their fleets without increasing complexity. The software is affordably priced for smaller trucking companies looking for a simple, easy TMS to automate their back-office.

Manage dispatching without any excess data entry. Automate load building and dispatch with a PDF importer, send to drivers via text, and let drivers upload BOLs directly with integrated mobile scanning. Use instant invoicing and financial reporting tools to improve cash flow. Build trust with drivers with simple driver settlements without extra hassle or data entry.

Best for: Ease of use

Special features

  • Mobile app for driver schedules and document uploads
  • Customized solutions 
  • AI-powered load creation


  • Suitable for small fleets and can scale with your growing operations
  • Dedicated account manager for onboarding and support

Disadvantages: No transparent pricing

Pricing: Contact Truckbase for details



Samsara is often considered ideal for small fleet management due to its user-friendly interface and comprehensive feature set. It offers real-time GPS tracking, maintenance scheduling, and driver performance monitoring, all in one platform. Its scalability allows small fleets to grow without needing to switch solutions, making it a long-term investment. Moreover, Samsara’s cloud-based system ensures easy access to data anytime, enhancing decision-making capabilities.

Best for: Scalability


  • Fleet maintenance
  • Route planning
  • Fuel management
  • Delivery scheduling and management
  • Trailer tracking
  • Dash cams
  • Real-time vehicle diagnostics
  • Compliance


  • Excellent value
  • Strong functionality
  • Great customer support
  • Easy to use


  • Some users report bugs, but customer service is responsive
  • When new updates are released, app may slow down for a few days

Pricing: Complete a company questionnaire and schedule a demo to learn more.



Motive is known for its intuitive design and modular features, making it a good fit for small fleets that may not require all the bells and whistles of larger systems. It also has one of the best platforms for driver management, and is dedicated to helping the freight industry improve safety, productivity and profitability. The system’s scalability ensures that as your fleet grows, the software can adapt to your changing needs without requiring a system overhaul. 

Best for: Driver management

Special features

  • AI-assisted, real-time safety warnings for drivers
  • Automated driver coaching
  • Virtual geofenced parameters aid in vehicle and cargo theft recovery
  • Real-time GPS fleet tracking and location history records prevent unauthorized vehicle use 
  • Fuel monitoring
  • Dashboard view for fleet tracking


  • Improved safety compliance
  • Reduced fuel usage
  • Safer roads
  • Decreased coaching time for safety managers
  • Improved risk management

Disadvantages: Issues with freezing apps or getting stuck in drive mode

Pricing: Free trial; contact Motive for details



Geotab is a smart choice for small fleet managers because it offers a range of features that can be tailored to specific needs. Its scalability means it can grow with your business, avoiding the need for a future system overhaul. Real-time tracking, fuel monitoring, and robust analytics provide data-driven insights to improve efficiency. Additionally, Geotab’s strong focus on compliance ensures that your fleet meets regulatory standards, reducing legal risks.

Best for: Regulatory compliance

Special features

  • Advanced telematics with real-time tracking
  • Fuel usage monitoring
  • Driver safety reporting
  • Customizable add-ons like dashcams


  • Highly scalable and customizable
  • Robust data analytics capabilities
  • Strong compliance features, including ELD


  • May be overwhelming for small fleets
  • Initial setup can be complex

Pricing: Varies based on features and size, starting around $20-$35 per month per vehicle



Small fleet managers should consider Linxup for its user-friendly interface and affordability. The platform offers essential features like real-time GPS tracking and maintenance scheduling without overwhelming users with complexity. Linxup’s mobile app allows for convenient on-the-go management, making it easier to oversee fleet operations from anywhere. Its cost-effective pricing structure makes it an accessible choice for small businesses looking to optimize their fleet without breaking the bank.

Best for: Affordability

Special features

  • Real-time GPS tracking
  • Maintenance scheduling
  • Geofencing capabilities
  • Mobile app for on-the-go management


  • User-friendly interface ideal for small fleets
  • Affordable pricing
  • Good customer support


  • Less feature-rich compared to competitors
  • Limited customization options

Pricing: Basic plans start as low as $20 per month per vehicle, with options to add features for additional costs

Types of software for small truck fleet management

When managing a small fleet, certain types of trucking business software stand out as crucial for improving efficiency, reducing costs, and ensuring compliance. Here’s a detailed look at the most important types:

  • Telematics software: Offers real-time tracking of vehicles and assets for improved safety, fuel efficiency, and route optimization.
  • Truck fleet maintenance management software: Helps schedule regular trucking fleet maintenance and repairs. Contributes to reduced downtime and increased vehicle lifespans.
  • Routing and scheduling software: Optimizes routes and schedules for drivers. Saves time with task automation, reduces fuel consumption, and improves customer service.
  • Driver management software: Monitors driver behavior and performance. Benefits include improved safety, lower insurance costs, and enhanced driver retention.
  • Inventory management software: Manages parts and supplies needed for vehicle maintenance. Reduces waste and ensures availability of essential items.
  • Legal compliance software: Helps with regulatory compliance, like ELD requirements, to avoid legal issues. Streamlines compliance tasks.
  • Fuel management software: Monitors fuel consumption and identifies inefficiencies for cost reduction and budget planning.
  • Billing and invoicing software: Automates the billing and invoicing process, speeds up payments, reduces administrative burden.
  • Customer relationship management (CRM) software: Manages customer interactions and service history. Improves customer satisfaction and helps in up-selling or cross-selling services.
  • Enterprise resource planning (ERP) software: Integrates various operational facets like HR, trucking payroll software, and procurement.

Choosing the right mix of software for trucking companies can greatly improve the efficiency and effectiveness of small fleet truck management. Each offers unique features that address specific challenges of fleet optimization.

Small fleet management for trucks: Software buying considerations

Here are the most important tips to guide you in selecting the best transport fleet management software to meet your specific needs:

  1. Identify your needs: Clearly outline your specific challenges and objectives to match them with appropriate software features.
  2. Budget: Determine how much you can afford to spend, keeping in mind not just upfront costs but ongoing fees and upgrades.
  3. Look for user-friendliness: Choose transportation fleet management software that’s easy to use to ensure quick adoption by your team.
  4. Assess scalability: Opt for solutions that can grow with your business, allowing you to add features or users as needed.
  5. Determine compatibility: Ensure the software integrates well with any existing systems to avoid disruptions in workflow.
  6. Demo and trial: Test the software through demos or free trials to evaluate its fit for your operations.
  7. Research customer support capabilities: Look for vendors that offer strong customer service, including tutorials and 24/7 support.
  8. Evaluate compliance features: Make sure the truck fleet solutions meet regulatory requirements like the electronic logging devices mandate.
  9. Seek out reviews and testimonials: Read customer reviews and seek recommendations to gauge software reliability and effectiveness.
  10. Check out data analytics: Choose trucking software programs that offer robust data analytics to make informed decisions.
  11. Look into customization capabilities: Opt for software that can be tailored to your specific needs, from reporting formats to user roles.
  12. Assess security standards: Ensure the software adheres to high data security standards to protect sensitive information.

By carefully considering these factors, small fleet managers can make an informed choice that addresses their unique challenges and helps optimize operations.

Invest in a truck management system that meets your small fleet needs

The right trucking fleet management software can make all the difference in the success of small truck fleets. Truck fleet software benefits, like automated route planning and maintenance tracking, make it easier for small fleet managers to operate more efficiently. Each of the solutions on this list are a good choice, but if you want to consider other options, follow the tips above to find the perfect fit.


How much is a fleet management system?

The cost of a fleet management system varies widely, ranging from $20 to $200 per vehicle per month. Factors like features, scalability, and vendor reputation can influence pricing.

Why do I need fleet management software?

Fleet management software enhances efficiency by automating tasks like tracking, scheduling, and maintenance. It also helps you comply with regulations, thereby reducing legal risks and improving safety.

What is required for fleet management?

Effective fleet management requires a mix of software tools, trained personnel, and well-defined processes. You’ll also need to consider regulatory compliance, data analysis capabilities, and budget planning.

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