Navigating through the vast sea of equipment rental software options can be daunting for businesses. To make your decision easier, we compiled a list of the best equipment rental software options on the market. These tools can help position your business to thrive through the end of the year — and beyond.
Quicklook: Best equipment rental management software
- Best overall: Quipli
- Best for mega-enterprises: RentalMan by Wynne Software
- Best for budget-friendliness: Booqable
- Best for small operations: EZRentOut
- Best for event rentals: GoodShuffle Pro
What is equipment rental software and how does it work?
Equipment rental software is a digital solution designed to simplify the process of managing rentals. It offers features for inventory management, booking, scheduling, payments, and customer communication. By automating these tasks, it provides businesses with streamlined operations and customers with a seamless experience.
What are the different types of equipment rentals?
Equipment rentals typically span several major categories.
- Heavy construction and industrial equipment: Excavators and skid steer loaders are the most common heavy equipment rentals, along with forklifts, generators, cement mixers, etc.
- Party/event equipment: Including tables, chairs, and audio systems, for example
- Outdoor/landscaping equipment: Lawn mowers, tillers, backhoes, pressure washers, and more
- Medical equipment: Hospital beds and mobility aids, among other types
- Technology rentals: Computers, cameras, and audio-visual equipment, etc.
Top rental equipment management software in 2025
1. Quipli: Innovative, robust, and easiest-to-use
Quipli stands alone atop the equipment rental software mantle in 2025, providing a comprehensive, cloud-based solution designed for heavy equipment and general tool rental businesses with one or more physical locations. Launched in 2020, Quipli’s modern, intuitive interface is built with advanced, scalable technology that streamlines rental management for both businesses and their customers.
The software offers an array of essential features including inventory management, a customizable ecommerce storefront, service and repair management, both online and in-store payment processing, seamless integration with QuickBooks Online, billing and invoicing, and even SEO and online marketing support. Quipli’s goal is to serve as the primary software and strategic partner that rental companies rely on to expand and succeed.
Achieving a perfect 5.0 rating on Capterra, Quipli distinguishes itself as the only major equipment rental software with this honor. Customer reviews frequently mention dedicated team members, underlining Quipli’s commitment to building strong, personalized relationships and understanding the unique needs of each client.
In recognition of its growth and innovative impact, Quipli recently won the BuiltWorlds Tools & Equipment 50 Award and the Rental Editor’s Choice Award, highlighting its customer-focused approach and industry leadership.
- Best for: Established businesses in the heavy construction equipment and general tool rental sectors, with at least one lot or storefront. Quipli increasingly serves rental customers with multiple locations
- Not best for: Event and party rental companies, equipment rental startups, or hobbyists on barebones budgets
- Why choose Quipli: It’s the easiest-to-use option, with a clean and intuitive design. Comprehensive features cater to all your rental management needs
2. RentalMan by Wynne Software: The mega-enterprise choice
For large-scale rental companies with over 50 locations, RentalMan remains a top choice. Its proven stability and long-standing presence in the industry make it a reliable ERP solution, trusted by market leaders like Herc Rentals and Sunbelt.
Designed to handle complex operations, RentalMan’s features are well-suited for companies with extensive fleets and high transaction volumes. However, its on-premise deployment, substantial investment requirements, and lengthy onboarding and training processes may not be ideal for every business model.
- Best for: The top 100 rental companies with massive rental operations.
- Consideration: High cost and less innovation, but known for stability.
3. Booqable: Budget-friendly for startups and small rentals
Booqable remains an affordable, streamlined solution ideal for small and niche rental businesses. Known for its simplicity and seamless e-commerce integration, Booqable is a top choice for startups, part-time rental operations, and independent shops looking to easily manage inventory and online bookings without the complexity or cost of larger systems.
- Best for: Small rental businesses, hobbyists, and startups.
- Why choose Booqable: It’s budget-friendly with essential features to get you started.
4. EZRentOut: A comprehensive option for smaller operations
With a respectable 4.6 rating on Capterra, EZRentOut provides a comprehensive tracking and management solution for equipment rental businesses. Known for its blend of robust functionality and affordability, it’s well-suited for companies needing in-depth asset tracking.
However, EZRentOut’s interface may not offer the same level of user-friendliness found in Quipli or Booqable.
- Best for: Rental businesses needing detailed tracking but on a modest budget.
- Customer feedback: Positive for its ease of use, but some report glitchiness and a desire for more features.
5. GoodShuffle Pro: Tailored for event rentals
Tailored specifically for event rental businesses, Goodshuffle Pro continues to excel in this niche, offering features that address the distinct needs of the event industry. From streamlined inventory management to seamless customer communication, Goodshuffle Pro provides a comprehensive experience designed to support every aspect of event rentals.
- Best for: Event rental companies looking for specialized software.
Customer feedback summary on equipment rental software
Quipli (Capterra rating: 5.0)
Quipli leads the pack with its modern, comprehensive, and user-friendly approach to equipment rental software. Here’s what customers are saying, all drawn from actual customer reviews:
- “We ran trials with multiple software vendors side-by-side for several months, and there was no comparison to Quipli’s pace of development and customer support. Quipli listens to our needs regularly and shows an excitement to develop requested features. The crew at Quipli has made Arapahoe Rental feel like a partnership and not just another customer.” Evan M.
- “Top notch people. Their customer service is hands down the best. Software is easy to use, and user friendly. Easy to navigate and make adjustments to fit your business. They are constantly adding new features and best of all – they listen to customer feedback for what they do next.” – Brandon G.
- “The system pretty much flawlessly allows us to run our business completely contactless. Everything is super straightforward & provides us everything we need.” – Molly H.
- “This product not only provides us with a software that houses all our products online for easier management of all our products but it also provides a website that is connected into the same software.” – Brittany C.
RentalMan by Wynne Software (Capterra rating: 4.2)
RentalMan is known for its robustness and long history in serving large market players.
- Positive: “Easy to pick up if you are familiar with AS400. There are more advanced GUI versions of RentalMan too but we get the most out of RolePlay.” -Paul G.
- Negative: “The first year it takes time to figure out how you want to set up your users.” -Victor M.
Booqable (Capterra rating: 4.8)
Booqable is favored by small businesses for its affordability and simplicity.
- Positive: “Ease of use, setup and management. Low cost and functionality.” -Gabriel M.
- Negative: “In 8 months using Booqable I got some software bugs. It’s annoying, but I understand no software has a perfect code.” -Mario Vicente B.
- Negative: “Initially it looked good, but set up proved to be a nightmare.” -Christine C.
EZRentOut (Capterra rating: 4.6)
EZRentOut is appreciated for its detailed tracking and comprehensive management features.
- Positive: “It’s useful for what we need it for and gets the job done. There’s no limit on uploading documents and images, and it’s nice to be able to customize the emails that go out automatically.” -Jessica B.
- Negative: “The mobile version is terrible and the new design was glitchy for a while.” -Travis L.
GoodShuffle Pro (Capterra rating: 4.7)
- Positive: “Best for event rental, intuitive and comprehensive.”
- Negative: “Needs more customization options for unique event needs.” – General feedback from users
These actual customer quotes provide a glimpse into the real-world experiences of users, showcasing the strengths and areas for improvement of each software provider.
How to choose equipment rental software
Key features to look for include:
- Ease of use
- Comprehensive inventory tracking
- Integration options
- Support for online booking and payment processing
It’s also essential to choose software tailored to your business size and industry needs, whether that’s construction, event rentals, or another sector.
Don’t let the wrong software hold you back
Choosing the right equipment rental software is crucial for streamlining operations, enhancing customer satisfaction, and driving growth. Each of these options has its strengths, tailored to different types of rental businesses.
Quipli leads the pack in 2025 with its modern approach, making it the top recommendation for equipment rental companies looking for a reliable, efficient, and user-friendly solution.
FAQ
Cloud-based software allows access from any device with internet connectivity, enhancing flexibility and remote work capabilities. It also offers robust security, automatic updates, and eliminates the need for costly on-site infrastructure, making it both a secure and cost-effective choice for many businesses.
With online booking, real-time availability, digital contracts, and streamlined payment processes, equipment rental software makes renting easier for customers. Automation reduces manual work, ensures accuracy, and speeds up service delivery, leading to higher customer satisfaction and repeat business.
Yes, most rental software offers integrations with accounting tools like QuickBooks, CRMs, and payment gateways. These integrations enable a seamless flow of data across platforms, saving time, reducing errors, and creating a more cohesive experience for managing finances, customer relations, and rentals.
