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9 best fleet management software systems in 2025

Fleet management software is a critical tool for businesses that rely on vehicles to operate. It can help you track your entire fleet’s location, fuel consumption, maintenance schedule, and driver behavior. You may benefit from increased efficiency, reduced costs, and improved safety.

Fleet operators have access to an array of sophisticated software solutions designed to optimize operations, enhance safety, and boost profitability. In this article, we will explore some of the best fleet management solutions in 2025.

Quicklook: Top fleet management software in 2025

  • Best for flexibility: Rose Rocket
  • Best for small- to mid-sized fleets: Truckbase
  • Best for enterprise fleet solutions: Trimble
  • Best for freight brokers: Trucker Tools
  • Best for real-time visibility: Samsara
  • Best for driver management: Motive
  • Best for safety-focused fleets: Azuga
  • Best for last-mile deliveries: Onfleet
  • Best for third-party integrations: Geotab

What is fleet management software?

Fleet management involves coordinating commercial vehicles, including maintenance, drivers, routes, fuel usage, and transportation compliance.

Fleet management software platforms integrate GPS tracking and diagnostics to provide real-time data visibility for managers. The technology enables data-driven decisions about vehicle operations, maintenance schedules, and route planning.

How much does fleet management software cost?

Fleet management software typically costs $20-150 per vehicle monthly. Basic plans focus on GPS tracking and maintenance, while premium options add advanced analytics, ELD compliance, and fuel management. Pricing varies by fleet size, features needed, and whether hardware is included.

9 best fleet management software platform options

Rose Rocket

Rose Rocket’s platform is the ultimate fleet management solution tailored for the most unique and intricate transportation businesses. Designed to adapt to the individuality of your operations, it offers customization right from the start — allowing you to create workflows, tools, and widgets that seamlessly evolve with your changing business dynamics. The platform features include custom panels and templates, as well as order automation to streamline your business’ efficiency. Rose Rocket’s fleet manager software stands out as the choice for those seeking a fully customizable solution without the complexity, to elevate their logistics operations.

Best for: Flexibility

Features

  • Historical lane data algorithms
  • Dwell time reporting
  • BI tools for evaluating profitable regions/customers
  • Uses AI and machine learning algorithms to analyze trucking market data
  • Ingests and evaluates historical carrier rate data
  • Assesses trucking freight rates, volumes, equipment lanes, driver networks
  • Full trucking and logistics platform suite

Benefits

  • Increases revenue per mile through better truck lane planning
  • Reduces empty miles and backhaul costs
  • Real time margin insights
  • Improves lane utilization and carrier network optimization

Disadvantages

  • Requires training for full value realization
  • Requires extensive fleet truck service data to ensure algorithms are trained well

Pricing: Try it for free here

Truckbase

Truckbase lets small trucking companies grow their fleets without increasing complexity. Their fleet management platform is affordably priced for smaller trucking companies looking for a simple solution to help automate their back-office.

Manage dispatching without any excess data entry. Automate load building and dispatch with a PDF importer, send to drivers via text, and let drivers upload BOLs directly with integrated mobile scanning. Use instant invoicing and financial reporting tools to improve cash flow. Build trust with drivers with simple driver settlements without extra hassle or data entry.

Best for: Small- to mid-sized fleets

Special features

  • Mobile app for driver schedules and document uploads
  • Customized solutions 
  • AI-powered load creation

Benefits

  • Suitable for small fleets, and can scale with your growing operations
  • Dedicated account manager for onboarding and support

Disadvantages: No transparent pricing

Pricing: Contact Truckbase for details

Trimble

Trimble is a leading provider of fleet management software, offering tools to help fleet managers oversee all aspects of their business. Its wide range of features, including GPS tracking, fuel monitoring, maintenance scheduling, and driver behavior analysis, can be customized to meet the specific needs of your fleet. You’ll find solid, reliable technology backed by a responsive customer service team. Trimble’s fleet manager software is  user-friendly and provides full ELD mandate compliance. 

Best for: Enterprise fleet solutions

Special features

  • Fuel price tracking
  • System alerts
  • Geofencing

Benefits

  • Real-time vehicle tracking
  • Reduce driver error with live tracking and feedback
  • IFTA fuel tax data
  • Driver vehicle inspection reports (DVIR)
  • Fuel use reporting and analysis
  • Engine status reports 

Disadvantages

  • Expensive upfront hardware costs 
  • Relatively complicated installation

Pricing: $1,200 upfront for hardware with plans starting at $43 per month

Trucker Tools

Trucker Tools helps empower brokers and carriers with real-time software intelligence. Its platform of over 315,000 carriers helps brokers match 98% of freight with reliable trucks. Trucker Tools’ Book-It-Now option also helps improve relationships with trusted carriers by fully automating many steps of the booking process and allowing 24/7 reloading. 

Best for: Freight brokers

Special features

  • Carrier relationship management (CRM)
  • Pick-up to delivery visibility
  • Book-It-Now streamlined booking process
  • Predictive load matching

Benefits

  • Improve load visibility 
  • Reduces the number of check-ins 
  • Increases carrier tracking
  • Helps book more loads with fewer calls

Disadvantages: Lack of transparent pricing 

Pricing: Variable pricing with a free demo

Samsara

Samsara is a cloud-based fleet management system that offers dispatching software and their hardware counterparts for trucking companies of all sizes and industries. The fleet technology is feature-rich but focuses on all aspects of operations and communication. It’s also easy to use and can be integrated with other business software.

Best for: Real-time visibility

Features

  • Fleet maintenance
  • Route planning
  • Fuel management
  • Delivery scheduling and management
  • Trailer tracking
  • Dash cams
  • Real-time vehicle diagnostics
  • Compliance

Benefits

  • Excellent value
  • Strong functionality
  • Great customer support
  • Easy to use

Disadvantages

  • Some users report bugs, but customer service is responsive
  • When new updates are released, app may slow down for a few days

Pricing: Complete a company questionnaire and schedule a demo to learn more.

Motive

Motive has one of the best fleet management platforms for driver oversight, and is dedicated to helping the freight industry improve safety, productivity and profitability. It integrates an electronic GPS for truckers with an electronic logbook so you know where your entire fleet is at all times. Use the power of AI to automate driver coaching and customize in-house safety scoring. Manage your fleet more efficiently and build better communication with drivers through Motive. 

Best for: Driver management

Features

  • AI-assisted, real-time driver safety warnings
  • Automated driver coaching
  • Virtual geofenced parameters aid in vehicle and cargo theft recovery
  • Real-time GPS fleet tracking and location history records prevent unauthorized vehicle use
  • Fuel monitoring
  • Dashboard view for fleet tracking

Benefits

  • Improved safety compliance
  • Reduced fuel usage
  • Safer roads
  • Decreased coaching time for safety managers
  • Improved risk management

Disadvantages: Issues with freezing apps or getting stuck in drive mode

Pricing: Free trial; contact Motive for details

Azuga

Azuga is a fleet management system that emphasizes driver safety, efficiency, and cost reduction. Its easy-to-use interface integrates real-time GPS tracking with tools for in-cab driver behavior monitoring, maintenance scheduling, and fuel card integration. Azuga is particularly well-suited for small to mid-sized fleets seeking a reliable and straightforward solution.

Best for: Safety-focused fleets

Features

  • Real-time GPS tracking
  • Driver safety monitoring and scoring
  • Predictive maintenance scheduling
  • Fuel card integration
  • Customizable reporting and analytics
  • Route optimization
  • Mobile app for drivers and managers

Benefits

  • Easy-to-use interface
  • Strong focus on driver safety and behavior improvement
  • Improved vehicle health
  • Ideal for small to mid-sized fleets
  • Includes fuel card program integration

Disadvantages

  • Limited advanced features for large or complex fleets
  • Some users report challenges with customer support responsiveness

Pricing: Contact Azuga for a personalized quote or demo

Onfleet

onfleet

Specializing in making last-mile deliveries easier, Onfleet helps you route, dispatch and analyze your company’s deliveries while communicating seamlessly with your drivers. Providing real-time updates to all of your customers via short-message service (SMS) notifications to keep them informed and up-to-date, Onfleet is a choice vehicle fleet software platform for high-volume and last-mile operations.

Best for: Last-mile delivery, especially for retail and food industries

Features

  • Automated dispatch
  • SMS notifications
  • Integrations with other vehicle management systems
  • Fleet tracking software
  • End-to-end route planning
  • Communication
  • Analytics

Benefits

  • Easy onboarding process
  • Driver app available for iOS or Android
  • Drag-and-drop functionality
  • Add and delete tasks with ease

Disadvantages

  •  System may be unavailable during maintenance periods
  •  Somewhat limited analytics
  •  Limited data entry fields

Pricing: Launch for $500 per month, scale for $1,150 per month; 14-day trial

Geotab Fleet Management

Geotab

Geotab is a leading fleet management solution provider known for its advanced telematics and data-driven insights. Its platform offers real-time tracking, engine diagnostics, and customizable analytics to improve fleet performance, safety, and compliance. Geotab serves businesses of all sizes, offering scalability and a robust integration ecosystem to meet diverse industry needs.

Best for: Third-party integrations

Features

  • Real-time vehicle tracking
  • Driver behavior monitoring
  • Engine diagnostics and predictive maintenance
  • Tracking of fuel costs and consumption
  • Compliance management (ELD, IFTA)
  • Customizable dashboards and analytics
  • Integration with third-party apps

Benefits

  • Highly customizable for diverse fleet needs
  • Comprehensive telematics and data insights
  • Strong support for regulatory compliance
  • Scalable for fleets of all sizes

Disadvantages

  • Initial setup and customization may require technical expertise
  • Costs can add up with add-ons and advanced features

Pricing: Based on fleet size and specific feature requirements

Considerations in a fleet management software decision

When considering fleet management software features, several key factors should be into account:

  1. First, the software’s functionality and features should align with your needs. Truck fleet telematics should provide comprehensive data for your operations, from vehicle tracking, fuel management, and fleet maintenance management, to fleet driver management.
  2. Ease of use is critical — it ensures all users can efficiently navigate the fleet management technology. 
  3. For businesses that expect to grow, scalability is vital. Fleet management tools should be capable of expanding capacity to manage an increasing number of vehicles. 
  4. Integration capabilities are another crucial factor. Seamless connectivity with other operational and management software, like fleet asset management software or fleet scheduling systems, will ensure uninterrupted workflow.
  5. Costs always matter. While it may be tempting to opt for free fleet management software, remember to account for additional expenses like updates, fleet vehicle maintenance, and training. Reliable fleet management information systems or vehicle management solutions often require an investment but can offer a good return over time.
  6. Don’t overlook support and training. The level of technical assistance, responsiveness, and availability of training resources, especially with specialized systems like commercial truck telematics, can make a significant difference in your team’s productivity.
  7. Data protection is vital in today’s digital world, so make sure the software has robust security measures to protect sensitive truck telematics system data.
  8. Software for fleet management should also support compliance with relevant laws and regulations, such as emission standards and driver hours regulations. 
  9. Vendor reputation is worth researching. Look into the provider’s customer reviews and standing among top fleet management companies.
  10. Lastly, consider the customizability of the vehicle fleet software. The ability to tailor features and reports can help you meet specific needs, whether you’re looking for fleet management tools for small businesses, systems to decrease fleet maintenance costs, or a comprehensive fleet fuel usage management system.

Find the best fleet management software for your needs

Software for fleet management is essential to businesses that rely on vehicles to operate. It can help you improve efficiency, reduce costs, and improve safety. The best tools to keep your fleet operations running smoothly will depend on your specific needs and requirements. However, the solutions listed above are all great options to consider.

FAQ

How does fleet management software work?

Fleet management software works by utilizing GPS and telematics data to monitor and manage various aspects of fleet operations, including vehicle location, fuel consumption, maintenance schedules, and driver behavior.

What is the difference between fleet management and telematics?

Telematics is the individual data points obtained from in-vehicle sensors and fleet management systems help in integrating and managing vehicle data points across every device in the fleet.

What is ERP fleet management?

ERP fleet management integrates vehicle management into enterprise resource planning systems, connecting fleet operations with other business functions like finance, maintenance, and logistics.

Does SAP have a fleet management system?

SAP offers Vehicle Management for SAP S/4HANA, which handles fleet operations, maintenance planning, and cost tracking within the SAP ecosystem.

What is fleet FMS?

FMS (fleet management system) is a comprehensive software solution that tracks vehicles, monitors driver behavior, manages maintenance, and provides analytics for optimizing fleet operations.